Job Opportunities

We Are Hiring

Company: Club Management Association of Canada

Recruiting Company: HRCovered Inc.

Job Title: Administrative Assistant

Job type: Hybrid, Full-Time, Permanent

Location: Etobicoke, Ontario

Compensation: $45-$55k salary (based on experience) + benefits + RRSP program + more

Reports to: Membership & Operations Manager and Chief Operating Officer

Do you reside in Etobicoke or are you able to commute there?
Do you have a strong interest in administration?
Do you want to work in a fulfilling, friendly atmosphere?

If you answered YES, this is an exciting opportunity for you! The Club Management Association of Canada is currently accepting applications for an Administrative Assistant position as part of their team expansion!

Job Summary

With an emphasis on administrative and operational excellence, the Administrative Assistant will be in charge of assisting the National Office in operating smoothly and efficiently.

This individual collaborates directly with every member of the CMAC National Office staff to enable data entry and upkeep of the company's infrastructure systems, which include the association management system (ADNA), the events application, and the CMAC website (WPO). In order to facilitate the execution of CMAC programs, the administrative assistant enters financial, membership, event, and other operational data accurately and on time.

About the Club Management Association of Canada (CMAC)

CMAC is the national professional association for individuals involved in the club management profession in Canada. Since 1957, the association has been supporting members with education, certification, networking and member events to facilitate them being the best in the industry. Members include general managers, chief operating officers, assistant general managers, clubhouse managers, golf superintendents, chefs, controllers, food and beverage supervisors, golf professionals, as well as students interested in pursuing a career in club management. CMAC professionals work at private, semi-private and public golf clubs, country clubs, city clubs, faculty clubs and recreation and leisure clubs.

CMAC’s mission is to promote and develop the profession of club management via the Certified Club Manager (CCM) designation while providing education to members, including career and networking opportunities.

Roles and Responsibilities

Office Administration

Prepare reports and surveys
Coordinate meetings
Monitor the shared inbox
Send and receive mail and packages
Maintain a clean, tidy, well-stocked and organized office environment
Maintain the CMAC website with up-to-date information
Maintain CMAC manuals (e.g. procedure, employee and Board) by updating documentation on a regular basis
Populate content on our social media channels, and events and auction apps
Other duties as required

Membership

Process new member applications and annual membership renewals
Publish position postings
Prepare member communications
Collect articles for our quarterly magazine, following up with authors to meet deadlines, and sending thank you notes
Maintain the member database across all platforms (eg. ADNA, WPO, Clubcore, Perkopolis)

Accounting

Process cheque deposits
Enter data, issue invoices and track payments for members and sponsors

Events/Education

Update member profiles with education credits
Print name tags
Process speaker agreements, evaluations and thank you letters
Create sponsorship invoices

Requirements

Exceptional attention to detail
Strong organizational abilities and time management skills
Top-notch administrative and project management skills
Excellent communications skills (written and oral)
Strong interpersonal skills that include listening, responsiveness and a professional, customer-service oriented approach to all situations
Advanced computer skills including MS Office software
Experience working with databases or CRM systems
Basic understanding of accounting
A minimum of two (2) years’ related work experience

Nice To Haves

College or University graduate is preferred
Understanding of the hospitality and/or club management industry desirable
Bilingual in English/French is an asset
Experience in finance or accounting is an asset
Social media or design experience using HTML and Canva is an asset

Why Join

Flexible work schedule with three (3) days in office and two (2) days working from home
Work with a close-knit team in a small office dynamic (four (4) other members)
Lots of learning opportunities to expand your skill set with assisting the membership side, events, finance, education and working directly with the executive team
Easily accessible office close to the QEW/427 and public transportation

Apply Now

Are you ready to make a difference and chart an exciting new career path? Please send your resume to recruitment@hrcovered.com.